WinCap User Conference - West

Thursday, October 9, 2025 · 8:00 a.m. — 4:00 p.m. EDT
Erie 1 BOCES Education Campus (WNYRIC)
355 Harlem Road, West Seneca, NY 14224

We're incredibly excited to invite you to our upcoming 2025 WinCap User Conferences! Once again this year we are offering our annual WinCap User Conference in two different dates/locations for more consideration and flexibility of our attendees.

VIEW THE CONFERENCE SCHEDULE

Please fill out the form on this page to register for the WinCap User Conference West being held in West Seneca, NY on Thursday, October 9, 2025.

To register for the WinCap User Conference East, being held in Saratoga Springs NY on Tuesday, October 7, 2025, please click here to review that user conference's information.

To book your hotel, please review and follow the information below.

Hampton Inn Buffalo South/I-90
Hotel Phone - 716-824-2030
1750 Ridge Road, West Seneca. NY 14224

Group Rate Start Date: Wednesday, October 8, 2025

Special group rate: $159.00 USD per night
1. Go to https://www.hilton.com/en/hotels/bufwshx-hampton-buffalo-south-i-90/
2. Select dates of stay
3. Use the group code "HSS" under "Special Rates".

Registration Closed

Morning Agenda

8:00 a.m. - 8:30 a.m. | Check-in (B-2 Conference Room)
8:30 a.m. - 11:30 p.m. | General Session (B-2 Conference Room)

Welcome & Introductions
R&D Updates and Product Demonstrations
- ESS, HOBS and Timekeeping 2.0 Updates
- WinCap Pay Voucher 2.0
- WinCap 2.0 Roadmap
Sales Update

11:30 pm - 12:30 pm | Lunch Provided by Harris School Solutions

Afternoon Breakout Sessions

12:30 p.m. to 4:00 p.m.

Payroll/HR Workshop Breakout
B-2B Conference Room

Calendar Year-End reminders / W2 Prep
Staff Snapshot Reporting
Employee Budget Code Changes/Recodes/OT Codes
Appointment Maintenance & Leaves of Absence
Attendance Sub/Docked Transactions
WinCap Timekeeping 2.0 Overview
Round Table Discussion

Accounting Workshop Breakout
B-1 Conference Room

AP Check Recode
AR Credits, Journal Debits/Credits
Online Shopping / EdData Import
Bank Changes
1099 Prep
Monthly/Quarterly Closing Best Practices
Fund Profile Setup
Budget Development
Round Table Discussion

BOCES Workshop Breakout
B-2A Conference Room

Fund Profile Setup
Review WinCap COSER Services tables
Account 431.80 (Surplus) and how it works
700 CoSers and how they are distributed
Trigger Fail Warnings
BOCES Billing 2.0 Updates
Round Table Discussion