WinCap User Conference - EAST

Tuesday, October 7, 2025 · 8:00 a.m. — 4:00 p.m. EDT
Saratoga Springs Conference Center
522 Broadway, Saratoga Springs, NY 12866

We're incredibly excited to invite you to our upcoming 2025 WinCap User Conferences! Once again this year we are offering our annual WinCap User Conference in two different dates/locations for more consideration and flexibility of our attendees.

VIEW THE CONFERENCE SCHEDULE

Please fill out the form on this page to register for the WinCap User Conference East being held in Saratoga Springs, NY on Tuesday, October 7, 2025.

To register for the WinCap User Conference West, being held in West Seneca, NY on Thursday, October 9, 2025, please click here to review that user conference's information .

To book your hotel, please review and follow the information below. Due to limited availability, we've secured three separate room blocks at three different Saratoga hotels.

Holiday Inn Saratoga Springs
Hotel Phone - 518-584-4550
232 Broadway, Saratoga Springs, NY 12866

Group Rate Dates: Monday, October 6, — Tuesday, October 7, 2025
Special group rate: $179.00 USD per night
Holiday Inn Booking Link - WinCap Users
Code: WIN (pre-populated with this link)

Courtyard Marriott
Hotel Phone - 518-226-0538
11 Excelsior Ave, Saratoga Springs, NY 12866

Group Rate Dates: Monday, October 6, — Tuesday, October 7, 2025
Special group rate: $199.00 USD per night
Book your group rate for Harris Schools Solutions

The Inn at Saratoga
Hotel Phone - 518-583-1890
231 Broadway, Saratoga Springs, NY 12866

Group Rate Dates: Monday, October 6, — Tuesday, October 7, 2025
Special group rate: $129.00 USD per night
Attendees need to reach out to the Hotel via phone and indicate they are part of the Harris School Solutions room block.

Registration Closed

Morning Agenda

8:00 a.m. - 8:30 a.m. | Check-in (Meeting Room 1)
8:30 a.m. - 11:30 p.m. | General Session (Meeting Room 1)

Welcome & Introductions
R&D Updates and Product Demonstrations
- ESS, HOBS and Timekeeping 2.0 Updates
- WinCap Pay Voucher 2.0
- WinCap 2.0 Roadmap
Sales Update

11:30 pm - 12:30 pm | Lunch Provided by Harris School Solutions

Afternoon Breakout Sessions

12:30 p.m. to 4:00 p.m.

Payroll/HR Workshop Breakout
Meeting Room 1

Calendar Year-End reminders / W2 Prep
Staff Snapshot Reporting
Employee Budget Code Changes/Recodes/OT Codes
Appointment Maintenance & Leaves of Absence
Attendance Sub/Docked Transactions
WinCap Timekeeping 2.0 Overview
Round Table Discussion

Accounting Workshop Breakout
Meeting Room 2A

AP Check Recode
AR Credits, Journal Debits/Credits
Online Shopping / EdData Import
Bank Changes
1099 Prep
Monthly/Quarterly Closing Best Practices
Fund Profile Setup
Budget Development
Round Table Discussion

BOCES Workshop Breakout
Meeting Room 2B

Fund Profile Setup
Review WinCap COSER Services tables
Account 431.80 (Surplus) and how it works
700 CoSers and how they are distributed
Trigger Fail Warnings
BOCES Billing 2.0 Updates
Round Table Discussion